This Diocese of Gallup Office of Archives serves as the final repository for the Diocese’s historical records of enduring value. The Archival Office works directly under the Office of the Chancellor. The Archives Office is erected in accordance with Canon 482, which invests the Chancellor with responsibility for the archives.

The Diocese of Gallup’s Archives is a restricted and private institutional repository. Its primary duty is to serve the Bishop, the Diocesan Curial offices and our diocesan Catholic parishes. Therefore, access is generally limited to such uses. On rare occasions, select portions of archives may be made available to researchers, as permitted by canon law, civil law, and privacy considerations. However, this is subject to approval by the Chancellor. The approval may be withheld according to the Chancellor’s sole and absolute discretion, as well as due to the resources available.

The Archives office does not aid in genealogical research or family history studies.

The Archives office does not buy, sell, or value artifacts.

Frequently Asked Questions (FAQS) and the Requirements (REQs) for many searches.

If one needs Sacramental Certification:

Only the person who received the sacrament, (or legal guardian of said person), may obtain a certification of the sacrament. A legal photo ID, (and proof of guardianship, if applicable), will be needed. A nominal fee may apply.

Please fill out this record release document which you will mail/email to the parish:

• Sacramental Release Request Form – English
• Pedido De Entrega De Documentos Sacramentales

For sacramental certification, the parish at which the sacrament was administered and recorded will do the certification.

Click here for a list of parishes/addresses and click here for a search tree aid.

If due diligence was done, but help is still needed in finding out which parish administered the sacrament, the Archives’ Office can be contacted to assist with the search.

If one needs record certification for RECA requests

We are receiving a lot of RECA requests – click here for the document that outlines the requirements for these types of records.

If one needs School Transcripts or certification of attendance:

Click here for a school records release form and mail it to the school or to the Religious Congregation which ran the school, along with necessary legal proof of who you are.

Please note that not all schools of the Diocese of Gallup have proof of attendance records or transcripts. Click here for list of schools. In many cases the religious congregations which ran the schools kept those records when they left the Diocese of Gallup. In these cases, one would have to contact the Religious Congregation directly.